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Early Years Updates July 2022


JULY 2022


2022 -  2023 Financial Year

Autumn 2022
Term time funding maximum 14 weeks
DOB:    2 year olds         01/09/19 - 31/08/20DOB:     3 & 4 year olds    01/09/17 - 31/08/19
Headcount Date                      Thursday 06 October 2022
The date from which you can submit estimate claims this term04 July 2022
Latest date to submit funding claim for estimated 70% payment to be paid on time20 July 2022
Estimate Payment Due (70%)From week commencing 05 September 2022
Latest date to submit actual claim for final payment04 November 2022
Actual (Final) Payment DueBy week commencing 21 November 2022
Spring 2023
Term time funding maximum 12 weeks
DOB:     2 year olds        01/01/20 - 31/12/20DOB:    3 & 4 year olds      01/01/18 - 31/12/19
                              Headcount Date                             Thursday 19 January 2023
The date from which you can submit estimate claims this term05 December 2022
Latest date to submit funding claim for estimated 70% payment to be paid on time16 December 2022
Estimate Payment Due (70%)From week commencing 9 January 2023
Latest date to submit actual claim for final payment24 February 2023
Actual (Final) Payment DueFrom week commencing 13 March 2023


The deadline for applying for 3 & 4 Year Old Extended Entitlement (30 Hours) Codes is 31st August for codes to be valid and accepted for the autumn term. 
The deadline for applying for codes to be valid for the spring term is 31st December.
Please refer parents to 
Kindly remind parents to revalidate their codes every 3 months at the expiry date of the code.
Any codes with a Grace Period end date of 31st August must be revalidated before that date if parents wish to access the Extended Entitlement in the autumn term. 
PLEASE do not offer any Extended hours for a term UNLESS you are sure parents have a valid Eligibility Code for the relevant term.
If a child is eligible for 2 Year Old Funding, they must have a letter of confirmation from RBWM AfC - we do no issues codes or reference numbers for 2 Year Old Funded children. 

Can we please remind you of the following:-

  • Every provider must hold a completed RBWM/ AfC Parent Declaration Form for every funded child at their setting. The forms must be completed fully and accurately, and both parents (if applicable) and the provider must sign the declaration. Proof of a child's date of birth must be seen and recorded. Please ensure you are using the most up-to-date form, which has 5 pages.
  • Please note: If more than one provider claims funded hours for a child then the following process will be followed.
    •    AfC early years team will contact both providers to inform them there has been a duplicate claim for the funding and will request to see copies of the Parent Declaration Forms. 
    •    If no Parent Declaration Form is submitted within one week of the request the funding will be withdrawn for that child.
    •    If the Parent Declaration Form does not clearly state the hours and type (universal/extended) of funding for your claim then funding will also be withdrawn.
    •    If both settings produce valid Parent Declaration Forms, then the funding will be allocated to the provider with whom the form was signed first, unless the parent can evidence that they gave the agreed notice, subject to a maximum of 1 month.
    •    If a duplicate funding claim is not resolved within one week of the portal close date then funding will be withdrawn from both providers until the matter is resolved. This is to avoid any unnecessary delay in payments.
  • Invoices/ statements to parents must be clear and transparent, and give a detailed breakdown of funded hours (if applicable) and all charges made and what they relate to 
  • It is a good idea to provide parents with as much information as possible regarding EEF and fees/ charges PRIOR to a child starting at your setting. Also, we would strongly advise that providers ask parents to sign a contract before a child starts at a setting, clearly setting out terms and conditions of the child's place    
  • If parents have any problems with their Extended Entitlement codes, they must contact the Childcare Service Helpline on 0300 123 4097 - the Early Years Team cannot help parents if they are having any problems applying for or revalidating codes                                 
Please note that the autumn term Headcount Day is 6th October.

Face-to-face funding audits on site are still in the pipeline, but we may and can ask for information to be emailed at any time in order to check that providers are compliant. 

Thank you for your continued assistance.
Charmagne and Nicola


2 Year Old Funding


Thank you to those of you who have supported our funded 2 year olds this term.

Our telephone number is now back up and running again, after a temporary disconnection. If you still have posters advertising the funding, please can you ensure these are on display to show the families that you offer funded places. I am hoping to resend new posters to everyone in the autumn term.

We also have a large banner advertising the funding. Please let us know if you would like to borrow this for any events.
To help us to ensure that all eligible families can access a place, please let us know if you do not already offer the funding and would like to, or if you have any current vacancies for funded children from 2 years old.

Don’t forget to ensure your progress checks for 2 year olds are in place again, following the temporary suspension of them during Covid. If you would like any support around this, or other aspects of your provision for 2 year olds, please contact me, via the details below.

Many thanks,

If you have any queries regarding 2 year old funding, please contact us at:

Early Years Visits

Sarah Cottle (Co-Headteacher of Cookham, Maidenhead and The Lawns Nursery School Federation) and Catherine Doyle (Early Years Development Officer – Two Year Old Funding) have now restarted visits to Early Years settings.
Due to capacity, we will be prioritising providers who have not yet had an inspection (new providers or management teams), as well as those who are expecting an upcoming inspection. We will contact those providers directly, but if you feel you would like some support or have any queries, as always, please e-mail the early years inbox:- and someone will come back to you.
This may be in the form of a phone call, e-mail, virtual chat or face to face meeting. If we are unable to help, we will try and signpost you to someone who can.
As always we would like to thank you all for the amazing hard work and support you offer the Borough’s families, especially over what we recognise has been an incredibly difficult time.

Living with Covid:

The end of routine testing in schools, colleges and childcare settings

From 1 April, routine testing will no longer be expected in all education and children’s social care settings. This is part of the government’s plan to remove remaining restrictions on society while protecting the most vulnerable from COVID-19.

Should my child still go to their childcare or education setting if they test positive for Covid?
No. From 1 April, anyone with a positive COVID-19 test result will be advised to try to stay at home and avoid contact with other people for five days, which is when they are most infectious. For children and young people aged 18 and under, the advice will be three days.

Financial support for childcare

With the summer holidays approaching, it is more important than ever that parents and carers are able to access the financial support they qualify for. It can reduce their costs, help them to stay in work, or help them work more hours if they wish to.
To help childcare providers to offer this support, the DfE has produced a new toolkit which will help you to raise awareness of existing government schemes of financial support for childcare. This could in turn help you boost your business.
Over a million families in the UK are entitled to some form of government childcare support, but many are missing out because childcare providers in their area haven’t signed up to accept the various offers.
The toolkit contains a step-by-step guide to ensure that you have all the elements in place for your services to be accessible to families who use government childcare support. It also includes resources to raise awareness of the different offers available amongst families in your networks, whilst advertising that you are one of the providers equipped to accept the different types.

To receive a copy of the toolkit, please email

Employers For Childcare
Our Family Benefits Advice Service provides advice and guidance to parents, employers and childcare providers. This includes advising on the latest developments in relation to childcare support, carrying out personalised ‘better off’ calculations and sharing up-to-date information on issues such as employment rights for parents. Our charity also carries out research into childcare issues and lobbies Government at all levels across the UK.
Telephone:  028 9267 8200  Freephone: 0800 028 3008

Tax-Free Childcare
Please remind parents about Tax-Free Childcare. There are a huge amount of parents who would be eligible for the scheme who are not signing up for it. Providers must be registered to receive the payments. Information can be found at

Keeping Children Safe in Education 2022.
 As the consultation for changes in September has now been completed, please read the document and see attached a summary of changes that you should consider for updating your safeguarding policy and staff training for September 2022.
NPQ Early Years Leadership
We are delighted to confirm that the registration window for fully funded Specialist and Leadership National Professional Qualifications (NPQ) for Autumn 2022 is now open. 
Teaching School Hub Berkshire continue to offer NPQs delivered in partnership with UCL and have seen great success with more than 225 participants currently completing programmes. After great anticipation, NPQ Early Years Leadership will also be available from September 2022.  
The NPQ programmes have been carefully designed by UCL and partner schools and are informed by research and practice to draw upon professional learning expertise and knowledge of school leadership.  Please see the link below for more information.


NameTelephoneE-mailJob TitleContact For:
Clive Haines01628 796960
07825 862200
Schools Leadership Development ManagerEarly Years Safeguarding training/Updates
Catherine Doyle01628 685959
07824 623614
Early Years Development Officer – Two Year Old Funding
Two Year Old Funding
Advice regarding EYFS
Environment support
(with specific regard to the 2 year olds)
Charmagne Niles07792
Early Years Funding OfficerEarly Years Funding Lead
General queries
Nicola Jordan07545
Early Years 30 hours Funding Officer
Early Years Funding
General queries
Sarah Cottle01628 520002 or
01753 865351
Early Years AdvisorAdvice regarding EYFS
Environment support
General staffing enquiries
Helen McHale01628
Early Years Area SENCoSEND related matters

Useful Links (formerly NARIC)

Other useful contacts

RBWM/AfC General Early Years Queries

RBWM/AFC Two year old funding

LADO – (07774 332675) or via the Single point of access (see below)
Single Point of Access (SPA) - (01628 683150)
Early Help - (01628 685976)
Family Hubs –
Health Visitor Duty Line – (0300 365 6523)
School Admissions School Support Services - (01628 683870)
Ofsted Helpline – General enquiries – (0300 123 1231)
HMRC Childcare Services Helpline regarding 30 hour codes - (0300 123 4097)

Employers For Childcare -
Telephone:  028 9267 8200  Freephone: 0800 028 3008